Article I Name and Purpose
Section 1.01. Name
The organization shall be known as the Canadian Association of Chinese Language Teachers in English and as 加拿大中文教师协会 in Chinese.
Section 1.02. Purpose
The purpose of the Association is to advance the teaching and learning of the Chinese language, and to encourage and disseminate study and research in Chinese language pedagogy, Chinese linguistics, and Chinese literature.
Article II MEMBERSHIP
Section 2.01. Members
Any person or institution who subscribes to the goals of the Association as set out in Section 1.02, and pays the appropriate dues may be admitted to Membership in the appropriate class as outlined in section 2.02.
Section 2.02. Classes of Membership
The Association shall have the following classes of Membership:
1. Individual Members. Teachers of Chinese as a foreign language, Chinese literature or Chinese linguistics, or individuals interested in the above fields.
2. Institutional Members. Schools, academic institutions and libraries which promote Chinese language and cultures.
Section 2.03. Dues
From time to time, the Board of Directors shall determine the dues for the several classes of Membership.
Section 2.04. Voting Members
Institutional Members shall be eligible to vote on Association business.
Section 2.05 Termination and Restoration of Membership
Any Member may withdraw from the Association by so specifying in writing to the Executive Director or by nonpayment of dues. Such Members may be automatically reinstated upon payment of dues.
Members may be dropped from membership by vote of the Board of Directors for behavior incompatible with the goals of the Association. Reinstatements will occur upon favorable vote of the Board of Directors.
Article III MEETINGS OF MEMBERS
Section 3.01. Annual Meeting
The Association shall hold an Annual Meeting at a time and place to be determined by the Board of Directors. At the annual meeting the following business must be conducted:
· The Officers of the Association shall present reports on the work of the previous year.
· Any items of business raised by voting Members shall be discussed.
· The President of the Association shall report on the state of the Association and the field.
Section 3.02. Special Meeting
Special meetings of the Members of the Association may be called at any time by the President or at the request of one-third of the Board of Directors or at the request of ten Members. The Executive Director shall give notice thereof in the manner provided in Section 3.04.
Section 3.03. Place and Time of Meetings
Each meeting of Members of the Association shall be held at the place and time specified in the notice or waiver of notice thereof.
Section 3.04. Notice of Meetings
Except as at the time otherwise expressly provided by statute, notice of each meeting of the Members of the Association shall be sent to each Member of the Association, not less than ten nor more than forty days before the day on which such meeting is to be held, by delivering a written notice thereof to such Member or by mailing such a notice to such Member at the address of such Member as it shall appear on the records of the Association, provided that notice of any meeting need not be given to any Member if waived by such Member before or after such meeting in writing or by telegram or electronically transmitted written communication. Each notice shall state the purpose or purposes for which the meeting is called, and the time and place thereof, and, if such notice shall be a notice of signature on any such notice may be printed or typewritten.
Section 3.05. Quorum
A quorum for the purposes of discussion and hearing reports shall consist of ten percent of the Members. Should fewer than ten percent of the Membership be present at any meeting, items requiring a vote must be submitted to a vote of the whole Membership by mail or electronic ballot.
Section 3.06. Organization
At any meeting of the Members of the Association, in case of the absence or inability to act of the Officers, a chairperson for the meeting shall be chosen from the members of the Board of Directors present at the meeting by a majority vote of the voting Members of the Association present at the meeting. If no Director is present, then a chairperson for the meeting shall be chosen by a majority of the Members present in person and entitled to vote.
Section 3.07. Voting
At each meeting of the Members of the Association, each Member present in person or by proxy shall be entitled to cast one vote on any and all matters which shall come before the meeting. At each meeting of Members all matters shall be decided by the affirmative vote of a majority of voting Members of the Association present at such meeting in person or by proxy and entitled to vote at the meeting.
ARTICLE IV BOARD OF DIRECTORS
Section 4.01. General Duties
The property and affairs of the Association shall be managed by the Board of Directors. Directors shall serve without compensation.
Section 4.02. Number of Directors
The number of Directors of the Association shall not be less than one or more than ten. Within such limits, the number of Directors may be fixed or changed from time to time at any meeting of the Board of Directors or at any meeting of the Members of the Association, provided that the notice of either of such meetings sets forth the proposed change.
Section 4.03. Election
Directors shall be elected by the voting Membership. Any vacancy in the Board of Directors may be filled by the Board of Directors in meeting.
Section 4.04. Regular Meeting
The Board of Directors shall hold a Regular Meeting annually for the purpose of organization and transaction of business at such time and place as may be decided by the Directors. The President shall designate a Secretary of the Meeting from among the Directors who are not officers. The Secretary shall prepare the minutes of the meeting for distribution to the Membership.
Section 4.05. Special Meeting
Special meetings of the Board of Directors shall be called by the President and must be called at the request of one third of the Members of the Board.
Section 4.06. Notice of Special Meetings
Notice of special meetings of the Board of Directors shall be given to each Director by mailing the same to each Director’s last known post office address at least five days before the meeting, or through electronic or personal delivery at least two days before the meeting.
ARTICLE V ELECTED OFFICERS OF THE ASSOCIATION
Section 5.01. Elected Officers
The Association shall have a President, Vice President.
Section 5.05. Duties of Elected Officers
The Elected Officers shall be members of the Board of Directors and continue as Directors throughout their terms in elected office, irrespective of when their term as a Director would otherwise have ended.
1. President
The President shall preside over all meetings of the Membership and the Board of Directors. The President or the President’s designee shall be the Association’s chief spokesperson and representative.
2. Vice President
The Vice President shall assist the President as the President directs, serve as Acting President in the absence or incapacity of the President.